Preparing to Vote at the Skate Canada Annual General Meeting (AGM) for Club Delegates

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Who can vote?

Only delegates from the following three Skate Canada member groups are eligible to vote at the AGM:

  • Clubs (a delegate must be declared to vote on behalf of the club)
  • Section Coaching Representatives
  • Skate Canada Board of Directors


How can I cast my vote?

  • By attending the AGM in person and voting as a delegate
  • By assigning your club’s vote to a delegate who is attending the AGM and will vote on your club’s behalf, known as voting by proxy


Who can be declared a delegate?

All of the following criteria must be met in order to be declared as a delegate:

  • Must be an associate member of Skate Canada
  • Must be eligible to vote at the Skate Canada AGM (restricted members, except for the Section Coaching Representatives and the Skate Canada Board of Directors Coaching Representative, are not allowed to vote)
  • Must be minimum 18 years of age
  • Must be a member who is in good standing with a club


How do I declare a delegate for my club?

  • Log into Members Only and click on Clubs and Schools > Clubs > Club Information Update.
  • Click on AGM Vote to access your club’s vote information.
  • Enter the Skate Canada membership number of the delegate in the Vote Holder Regno field.
  • Click on Delegate in the drop-down box.
  • Click on Add.
  • If the correct person appears as a delegate, click on OK. The name of the delegate for your club will now appear beside Vote Holder Name.


How do I assign a proxy to vote on the club’s behalf?

  • Ensure that the member to whom you are assigning your proxy vote has already been declared as a delegate for the 2014 AGM.
  • Log into Members Only and click on Clubs and Schools > Clubs > Club Information Update.
  • Click on AGM Vote to access your club’s vote information.


IF YOU KNOW the Skate Canada membership number of the delegate you are assigning to carry your club’s proxy vote:

  • Enter the Skate Canada membership number of the delegate to whom you have assigned your club’s proxy vote in the Vote Holder Regno field.
  • Click on Proxy in the drop-down box beside Vote Holder Type.
  • Click on Add.
  • Confirm that the correct person is being assigned your club’s proxy vote by clicking on OK. A screen will appear identifying your club’s proxy voter.
  • Click on Print Proxy Form. This form must indicate the name of the proxy voter in area [1] and must be signed by the voting member who is authorizing the proxy voter to vote on the named club’s behalf in area [6]. This form must also indicate the position that the authorizing voting member holds at the named club in area [7] and it must be dated in area [8].


IF YOU DO NOT KNOW the Skate Canada membership number of the delegate you are assigning to carry your club’s proxy vote:

  • Leave the Vote Holder Regno field blank.
  • Click on Proxy in the drop-down box beside Vote Holder Type.
  • Click on Print Blank Proxy Form. This form must indicate the name of the proxy voter in area [1] and must be signed by the voting member who is authorizing the proxy voter to vote on the named club’s behalf in area [6]. This form must also indicate the position that the authorizing voting member holds at the named club in area [7] and it must be dated in area [8].

 

IMPORTANT! The assigning of proxy voters is not official until the proxy form is signed and submitted to Skate Canada’s Member Services Department. Simply entering the name of the proxy voter into your club’s vote information in Members Only DOES NOT finish the process of assigning a proxy. See below for submission instructions.


How many proxy votes can a delegate carry?

  • A delegate may carry up to a maximum of five proxy votes.


How do I submit a proxy form?

  • You may submit proxy forms by fax, e-mail or regular mail. Contact information can be found below.

Member Services Contact Information: Email: memberservices@skatecanada.ca
Tel: 1.888.747.23721.888.747.2372 | 865 Shefford Road, Ottawa, ON K1J 1H9 | Fax: 1.877.211.2372.

 

 
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